Expense Claims & Travel

  1. Features
  2. Expense Claims & Travel

Automate expense management and travel booking with AI-powered receipt processing and policy validation.

Round Infinity's Expense Claims & Travel streamlines the entire expense management process from receipt capture to reimbursement. Employees submit expenses via mobile app, email, or web portal — AI automatically extracts data from receipts using OCR, categorizes expenses, validates against company policies, and routes for approval.

Integrate travel booking for flights, hotels, and transportation. Track mileage, handle multi-currency expenses, and sync approved expenses with accounting and payroll systems for seamless reimbursement. Reduce processing time from days to minutes.

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① Receipt Capture 📸 Snap photo via app Lunch receipt 🤖 AI-POWERED ② AI OCR Extract receipt data ✓ Amount: $42.50 ✓ Category: Meals 🤖 AI-POWERED ③ Policy Check Validate vs policy ✓ Within $50 limit Auto-approved ④ Mileage Tracking 🚗 Auto-calculate 142 mi × $0.67 = $95 ⑤ Approval ✅ Manager review ✓ Approved ⑥ Currency 💱 Auto-conversion €38 → $42.50 USD ⑦ ERP Sync 💾 Posted to payroll GL: 6420 - Travel ⑧ Reimbursement 💰 Direct deposit ✓ Paid in next payroll If policy violation → ⚠ Policy Alert Requires justification Exceeds $50 meal limit Comment required Expense Management Dashboard 1,248 Expenses This Month $186k total 87% Auto-Processed No manual data entry 42 Policy Violations Flagged for review 2.1d Avg Approval Time Down from 9 days $28k Mileage This Month 42,148 miles 78% Mobile App Usage Submitted via app
AI Receipt OCR
AI-powered extraction of merchant, date, amount, tax, and line items from receipts and invoices in any format using advanced OCR technology.
Mobile Expense Capture
Submit expenses on-the-go using mobile app camera, email forwarding, or web portal with automatic categorization and date detection.
Policy Validation
Automatically validate expenses against company policies for spending limits, approved merchants, receipt requirements, and category restrictions.
Approval Workflows
Route expenses through multi-level approval chains based on amount, category, department with automatic escalation and delegation.
Integrated Travel Booking
Book flights, hotels, and transportation through integrated travel portal with policy-compliant options and automatic expense creation.
Mileage Tracking
Calculate mileage reimbursement automatically based on GPS tracking, route optimization, or manual entry with configurable rates.
Multi-Currency Support
Handle expenses in multiple currencies with automatic conversion to home currency using real-time exchange rates and historical rate locking.
ERP & Payroll Integration
Sync approved expenses with accounting systems (QuickBooks, SAP, NetSuite) and payroll for automatic reimbursement with GL coding.
Expense Analytics
Track spending patterns, policy violations, budget utilization, vendor analysis, and employee expense trends with detailed dashboards.