Digitalize end-to-end procurement process from procurement request, to approval, to generating purchase order, to goods inward, to payment.
Procurement Setup
Allow suppliers to self-register on your network & submit vendor documentation. Configure products, pricing, supplier provided discounted pricing, etc. Configure which products are supplied by which supplier and at what price.
Purchase Requisitions
Using mobile responsive self-service portal, allow employees to raise procurement requests for stock re-fill, work items, etc. Route the procurement request to supervisors, managers, finance, etc. for approval.
Purchase Orders
Purchase orders (PO) to suppliers can easily be generated by getting a consolidated view of items yet to be procured & accordingly generating a PO for each supplier. Auto-generate purchase orders using pre-configured document templates. Auto-send the purchase order for approval & thereafter to the supplier, directly from the system. The supplier can accept & sign the PO by simply clicking on a link.
Advanced Shipping Notice
The supplier is expected to deliver the goods as agreed in purchase order. Using the self-service portal, the supplier can generate ASN for the goods deliverd. The ASN allows the warehouse to match & accept the goods.
Goods Inward
Easily allow entry of goods receipt based on the ASN. Mark goods as received & approve the ASN. A notification is sent to the supplier to generate the invoice using the self-service portal.
Vendor Invoices
Using the self-service portal, allow the supplier to upload the invoice using the approved ASN. Route the invoice to finance for approval & payment. Mention the details of payment made to the supplier on the purchase order & automatically send notifications to supplier.
Custom Approval Workflows
Use the no-code workflow builder to sketch the best-possible procurement workflows for your different products & teams. Each business has a different process & steps for closing a procurement request. Round Infinity gives you the flexibility to configure your own workflow to meet your unique needs.
Self-Service
Provide self-service capabilities to your employees & suppliers. Using mobile responsive self-service portal, allow your users to search knowledge base, raise tickets, check status of requests, make payments, access secured reports & documents, book appointments, perform live chat, etc.
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Contracts
Easily generate customized customised contracts using document templates. Simply populate data in the contracts application & auto-generate contracts with a single click. Easily route generated contracts for approvals. Easily send approved contracts for e-signature to customer.
Vendor Helpdesk
Allow suppliers to easily seek answers to their queries and issues using Live Chat or WhatsApp. Configure Answer Bots to answer most queries rasied by suppliers. Automatically route the query to the appropriate helpdesk agent (e.g. IT, Procurement, Legal, etc)
Procurement Dashboard
Get an actionable dashboard of your procurement, purchase orders, and spend. This helps you make the right choices for your business. Analyze and gain insight into your procurement spend & find areas of improvement. See which products are procured more & negotiate with suppliers accordingly.
Reminders
Automatically send reminders for expiring contracts, overdue tasks, call backs, etc. The system will send you a alert when the time to connect back is approaching. This allows to never miss out on follow-up request.
360 View Of Users
Get a complete 360 view of your suppliers - their purchase orders, service requests, cases, calls, conversations, etc., all in one view - across all your departments including sales, commerce, procurement, and service.